At Eclipse Community Management, we’re constantly investing in ways to make life easier for the communities we serve. On December 1st, we’ll be taking a major step forward—transitioning from our current system, AppFolio, to Vantaca, the industry’s leading performance software built exclusively for homeowner and condominium associations.

Why This Matters

This isn’t just a software upgrade – it’s a transformation in how boards, homeowners, and management connect, collaborate, and make decisions. Vantaca was built from the ground up for associations like yours. It’s the trusted technology partner of the nation’s top management firms and very soon it’s becoming part of the Eclipse experience.

What Boards Can Expect

Vantaca delivers transparency and insight for community leaders. Through your new Board Portal, you’ll be able to:

• Drill down into financials: View live bank balances, vendor histories, and detailed transaction reports in real time.
• Manage operations seamlessly: Review architectural requests, work orders, violations, and site visits—complete with photos, notes, and status tracking.
• Approve payables with confidence: Easily review invoices, track spending trends, and even reclassify costs by association, category, or vendor.
• Budget smarter, not harder: Leverage advanced, association-specific budgeting tools powered by AI analysis that recognizes spending patterns and reserve study data.

What Homeowners Will Love

For every homeowner, Vantaca means faster service, better communication, and more control:

• Real-time account access: Instantly view your balance, payment history, and full ledger anytime, anywhere.
• Flexible payment options: Enjoy secure, modern payment methods including free online ACH, Apple Pay, Google Pay, debit, or credit card.
• Convenient self-service: Submit requests, monitor their progress, and communicate directly with the management team.
• Easy amenity reservations: Check availability and reserve community spaces online with just a few clicks.

A Smoother, Smarter Experience

Behind the scenes, Vantaca integrates every part of community management – accounting, operations, communication, and reporting – into one cohesive platform. This ensures faster response times, cleaner data, and more transparency at every level.

What We’re Doing to Ensure a Smooth Transition

Eclipse’s leadership, accounting, and operations teams have been busy preparing to make this transition as seamless as possible. Our approach includes:

• Comprehensive data validation: Every association’s records are being carefully reviewed and tested to ensure accuracy when transferred into the new system.
• Parallel system testing: Before launch, both AppFolio and Vantaca are being run in tandem to confirm that balances, budgets, and historical records align perfectly.
• Staff training and certification: Every Eclipse team member is undergoing intensive Vantaca training to ensure that when you log in on day one, you’re supported by experts who know the platform inside and out.
• Enhanced communication plans: Tailored notices are being sent to homeowners throughout the process so that everyone knows what to expect, when to expect it, and how to access the new tools.
• Dedicated transition support: A cross-functional implementation team is managing the migration process, monitoring progress daily, and standing by to address any questions immediately after launch.

Our goal is simple: a frictionless experience where your community continues operating smoothly while gaining access to modern tools that elevate the standard of service Eclipse delivers.

The Future of Community Management Starts Here

This move represents more than a software change, it’s part of Eclipse’s ongoing commitment to deliver the most transparent, efficient, and forward-thinking management experience in the industry. We’re proud to partner with Vantaca, and we’re even prouder to bring this powerful technology to every community we serve.