When it comes to managing your community effectively, choosing the right level of support is crucial. At Eclipse Community Management, we understand that every community is different — which is why we offer two distinct management service agreements: Full-Service and Financials-Only. Whether your Board is seeking comprehensive operational support or simply needs expert financial oversight, we provide options tailored to your needs.
Here’s a quick guide to help you understand the key differences between these two service models:
| Responsibility | Full-Service Agreement | Financials-Only Agreement |
|---|---|---|
| Accounting / Financial Management | Comprehensive financial management including payables, receivables, and reporting. | Comprehensive financial management including payables, receivables, and reporting. |
| Collections / Delinquencies | Full collections process management including referral to the association’s legal counsel. | Full collections process management including referral to the association’s legal counsel. |
| Resale Disclosures | Provide full resale and escrow disclosures to title companies. | Provide full resale and escrow disclosures to title companies. |
| Budget Preparation | Prepares full operating and reserve budgets with the board. | Provide data to support the board’s budgeting process. |
| Administrative Support | Full administrative support including document prep, meeting notices, and owner records. | Minimal; primarily limited to financial correspondence. |
| Communication with Owners | Handles owner communications and inquiries. | Handled owner communication related to financial matters. |
| Board Meeting Attendance | Manager attends regular and annual meetings. | Not included. |
| Vendor Management | Oversees vendor coordination, contract bids, and performance. | Not included. |
| Property Inspections | Routine site inspections and reports. | Not included. |
| Maintenance Coordination | Coordinates routine and emergency maintenance. | Not included. |
| Violation Enforcement | Issues and follows up on rule violations. | Not included. |
| Document Storage / Records | Maintains all official association records. | Maintains financial records only. |
Which Option is Right for Your Community?
Full-Service is ideal for communities that want a hands-on partner to manage day-to-day operations, coordinate maintenance, handle resident communications, and enforce community standards.
Financials-Only is a cost-effective choice for self-managed boards that are comfortable handling operations but want professional support for financial reporting, recordkeeping, and accounting compliance.
Why Choose Eclipse?
Regardless of the level of service, Eclipse Community Management brings professionalism, transparency, and a strong culture that allows us to stay responsive and connected. Our team becomes an extension of your Board, ensuring that your community runs smoothly and efficiently.
If you’re unsure which service level is best for your association, we’re happy to provide a consultation and walk you through the options. Contact Eclipse Community Management today to learn more about how we can support your community — your way.
