In addition to our full management services, Eclipse offers a unique approach for small or self-managed associations that would like to leverage our professional invoicing, convenient payment options, timely vendor payments, and transparent financial reporting. In some communities, volunteer board members are willing to dedicate time to ensure that vendors relationships are managed, violations are addressed, and maintenance issues are coordinated. Allowing Eclipse to handle the financial needs of your community frees your time to maintain focus on those areas. We adhere to professional accounting and management industry standards to ensure that the association remains compliant, and the financial position is very clear. The community also has the option to engage the Eclipse team on an hourly fee basis for any needs that extend beyond financial management.
Here’s a quick guide to help you understand the key differences between these two service models:
| Service Category | Full Management Option | Financial Management Option |
| General Scope | Full-service HOA management: financials plus meetings, site visits, maintenance, violations, compliance. | Financial administration only: collect assessments, maintain owner ledgers, make disbursements, reporting. |
| Accounting service | Full financial management including payables, receivables, and reporting. | Full financial management including payables, receivables, and reporting. |
| Delinquency and Collections | Full collection process management including coordination with legal. | Full collection process management including coordination with legal. |
| Budgeting | Prepare full operating and reserve budgets for approval by the board. | Provide data to support the board’s budgeting process. |
| Member relations | Responds to inquiries, investigates complaints, enforces documents, issues notices to owners as necessary. | Responds to payment or account inquiries, assist with questions related to financial matters only. |
| Correspondence | Prepare and send correspondence by USPS mail, email, or text message. | Forward correspondence from the board by USPS mail, email, or text message. |
| Record keeping | Keeps comprehensive records, including meeting minutes, contracts, maps, maintenance, and correspondence. | Keeps financial and accounting records. |
| Meeting facilitation | Facilitate 4 board meetings per year Facilitate 1 annual meeting per year Eclipse keeps minutes, prepares notices, ballots, proxies, etc. | Not included |
| Site visits | Routine site visits to check property for maintenance needs, violations | Not included |
| Maintenance | Track work orders, oversee vendors, respond to emergency situations. | Not included |
| Violations | Assess for violations, send notices, coordinate follow-up and close out. | Not included |
Which Option is Right for Your Community?
Full-Service is ideal for communities that want a hands-on partner to manage day-to-day operations, coordinate maintenance, handle resident communications, and enforce community standards.
Financials-Only is a cost-effective choice for self-managed boards that are comfortable handling operations but want professional support for financial reporting, recordkeeping, and accounting compliance.
Why Choose Eclipse?
Regardless of the level of service, Eclipse Community Management brings professionalism, transparency, and a strong culture that allows us to stay responsive and connected. Our team becomes an extension of your Board, ensuring that your community runs smoothly and efficiently.
If you’re unsure which service level is best for your association, we’re happy to provide a consultation and walk you through the options. Contact Eclipse Community Management today to learn more about how we can support your community — your way.
