Vendor Registration

Eclipse Community Management is always seeking reliable vendors to join us in support of the communities that we serve! The process to be added to our list of vendors begins with completion of the simple registration form below. All vendors are vetted to ensure a W-9 and appropriate insurance is in place.

Invoicing:

Because vendors are essential to the success of our community associations as well as our company, we make every effort to ensure that interaction with our team is efficient. Vendors are asked to email invoices in PDF format directly to our accounts payable team at invoices@eclipsecommunities.com. There are several apps like Genius Scan that can assist with this if your invoice software does not have the functionality built in. Incoming invoices are coded automatically within our software and then quickly submitted for review and approval.

Payment:

Once the approval process is complete, payment is issued via mailed check or ACH eCheck direct deposit. Payment via a mailed check can be anticipated in five to seven business days. Payment via ACH eCheck direct deposit takes up to five business days for the first transaction but is generally reflected in the vendor’s bank account the following business day after that. All ACH eCheck payments generate an email notification to the vendor contact to ensure the incoming payment is anticipated and reconciled easily.